How to Choose a Board Meeting Software

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How to Select a Board Meeting Software

Virtually running a board meeting is a great way to keep everyone involved. Not all tools are identical, particularly when it comes to meeting efficiency and accessibility. When evaluating tools for board management to use, you should seek out an interface that is simple and free of distractions. It requires minimal training. Look for features such as integrated video conferencing that allow you to run your meetings in one location, so you can focus on the task at hand rather than switching between apps and tabs. Look for solutions that provide tutorials, workflow training, and tech support to ensure your board members are able to take advantage of the solution easily.

One of the most commonly used features of modern board management software is real-time syncing. which means that when your directors log into their portal for board members, they are immediately presented with the current version of each document. This means that administrators don’t have to gather and distribute documents after a meeting, saving them time and effort. In addition online collaboration tools allow board members to write notes and share their thoughts in a shared format, which improves pre-meeting preparation and the outcome of meetings. Certain platforms for board members allow attendees to vote on the spot, which is an excellent way to achieve consensus over the policies of governance and hiring. In the UK, for example section 360A of the Companies Act allows businesses to adopt an online voting system instead of a hand-to-hand vote. The system keeps track of the outcomes of each decision, increasing transparency and investor and shareholder confidence.